City of Ann Arbor
  • Fleet
  • Ann Arbor, MI, USA
  • 20.72 (Starting)
  • Hourly
  • Full Time

Parts Clerk

(Inventory Control Account Clerk)

Pay Rate Information

This position is represented by the AFSCME union and starting pay is $20.72/hour. This position is eligible for step pay increases and potential progression increases. Please reference AFSCME's collective bargaining agreement located at

Job progressions serve as a way for union employees to demonstrate additional technical competencies, knowledge and skills to enhance their benefit to the City.  The progression allows employees to enhance their job responsibilities and pay through demonstration of increased competencies.

Role Summary

Maintain an effective and organized inventory system for Public Services including; machines, equipment, parts, tools, supplies, fuel and services for operation.  Deliver and retrieve vehicles, parts and other materials as needed to ensure the timely repair of the City fleet.  Process packing slips, invoices, reconciliation, entry into the City's financial management software, coding invoices to appropriate cost centers for approval by others.  Assist in planning maintenance activities and maintaining the inventory of items needed to perform maintenance work.


Incumbent may be responsible for, but not limited to, the following duties:

Essential Duties

  • Procuring, receiving, organizing, storing and issuing parts, machines, equipment and supplies (stock and non-stock); ensuring the use of stock and non-stock items is properly accounted
  • Follow City procurement policies and procedures
  • Maintaining the Unit's physical inventory to include equipment, parts, tools, and supplies
  • Maintaining supply rooms to ensure that appropriate levels of supplies are consistently available, ensuring business continuity
  • Assisting in movement and strategic placement of machinery or mechanical components
  • Delivering and stocking of parts, supplies, equipment and material in excess of 50 lbs. per lift
  • Delivering parts, supplies, equipment, and materials to worksites in the field in excess of 50lbs per lift and up to 450 lbs per transfer of material
  • Incumbent will frequently work in hazardous physical conditions (i.e., heights, mechanical parts, electrical currents, vibration, etc.), poor atmospheric conditions (i.e., fumes, odors, dusts, gases, and poor ventilation), extreme temperatures, inadequate lighting, and intense noise
  • Driving a forklift to unload and lift material
  • Initiating purchase orders requests and submitting them according to City procedures
  • Assisting in the administration of the computer maintenance management system including but not limited to entering parts and labor costs for equipment and machine repairs
  • Maintaining library of equipment manuals, engineering drawings, vendor catalogs and reference manuals
  • Coordinating and accumulating materials for repair, project and preventive maintenance work
  • Maintaining fuel inventory at City fueling locations to ensure appropriate levels of fuel are available for City operations
  • Delivering and retrieving vehicles and equipment for service at off site locations
  • Driving to pick up parts, materials, equipment as needed to support the timely repair of the City fleet
  • Reconciling packing slips to invoices, code invoices to appropriate cost centers, enter invoices into the City's financial management system
  • Serving as a resource on relevant OSHA regulations

Related Work

  • Coordinating and collaborating with other City staff consistent with the City's procurement policies and procedures
  • Complying with safety and environmental regulations for hazardous materials
  • Following proper safety practices for the use of various hand tools, power tools and test instruments
  • Complying with all City of Ann Arbor policies, procedures, guidelines and programs
  • Exercising proper safety practices for, but not limited to, storing, handling and transporting compressed gases, chemicals and lubricants
  • Invoice processing and tracking
  • Completing work process demonstration and documentation
  • Performing related work as assigned

Knowledge of:

  • Shipping, receiving and storage methods and practices
  • Procurement policies and procedures
  • Machines and tools, including their design, use, benefit and maintenance
  • Maintenance spare parts and equipment for the designated service unit
  • Installation, assembly, adjustment and maintenance of a large variety of equipment
  • Inventory control, point of supply, catalog procedures, purchasing and requisition procedures
  • Computerized maintenance management system operation and software applications
  • Organizational methods used in maintaining libraries and inventory
  • Input and retrieval of information in financial management systems

Skills and Ability to:

  • Ability to work independently
  • Communicate through oral and written instruction
  • Plan and organize jobs
  • Read, interpret, and follow technical manuals, plans and drawings
  • Prepare written specifications for procurement of maintenance parts, supplies, materials and services
  • Work within the appropriate budget and expenditure accounts
  • Use computers and related software applications


Basic hand tools, electrical and electronic testing equipment, power tools, shop equipment, safety and personal protective equipment (PPE), motor vehicles and standard office equipment.  May also include forklifts and other heavy equipment.

Training and Experience   (position requirements at entry)


  • High school graduate or equivalent (GED)
  • Experience working within a purchasing department, following established purchasing procedures: at least 1 year


  • Experience working with and managing a Computerized Maintenance Management System (CMMS): at least 1 year

Licensing Requirements

  • Valid driver's license
  • MI Commercial driver's license (CDL) B within 6 months of hire

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The physical requirements for this position are:

  • Constant pushing and pulling
  • Frequent walking and standing
  • Frequent bending and twisting, occasional lifting, in excess of 50 lbs.
  • Regular pushing, pulling activities of wheel carts that are loaded with product with a cumulative weight of 450lbs. or greater
  • Deliver and stocking of parts, supplies, equipment, and material in excess of 50 lbs per lift
  • The ability to operate office equipment
  • The physical ability to safely operate a motor vehicle, as incumbent may be subject to local and long distance travel.


0 to 10 lbs.


11 to 25 lbs.


26 to 50 lbs.


51 to 100 lbs.


Floor to Waist (1" to 41")


Waist to Shoulder (41" to 54")


Shoulder to Overhead (55" to 85")


Total Body Push/Pull


Upper Extremity Push/Pull


Total Body:



Standing (>steps)


Walking (>3 steps)


Climb Stairs


Climb Ladders


Driving (Forklift/Vehicles)


Balancing- Slippery, Narrow


Hands Wrist Flexed > 45 degrees


Hands Wrist Ulnar Deviation


Hands Wrist Radial Deviation


Elbows Rotated


Elbows Fully Extended


Pinch Grip


Finger Press > 2 lb.



We are proud of our diverse workforce and our commitment to equal opportunity.  We do not discriminate on the basis of actual or perceived age, arrest record, color, disability, educational association, familial status, family responsibilities, gender expression, gender identity, genetic information, height, HIV status, marital status, national origin, political beliefs, race, religion, sex, sexual orientation, source of income, veteran status, victim of domestic violence or stalking, or weight in any aspect of our hiring or employment process. The City of Ann Arbor has earned a perfect score on the Human Rights Campaign Foundation's Municipal Equality Index (MEI), which assesses lesbian, gay, bisexual, transgender and queer equality in more than 500 cities across the nation.

Related Titles: Storekeeper, Procurement Specialist, Materials Coordinator, Parts Procurement Specialist, Shipping and Receiving Clerk, Purchaser, Purchasing Manager, Buyer, Utilities Maintenance Technician, Parts Coordinator, Sourcing Coordinator, Materials analyst, Parts Keeper, Parts Person.

City of Ann Arbor
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