City of Ann Arbor
  • Attorney
  • Ann Arbor, MI, USA
  • Salary
  • Full Time

Legal Assistant

Salary Range: $54,000 - $58,000

 

Benefits offered with this position include:

  • Defined benefit pension plan
  • 401a with City match
  • Optional 457 Deferred Compensation plan
  • Reciprocal Pension Credit, available for pension-qualified applicants
  • Retiree health reimbursement account
  • Very generous medical/dental/vision/pharmacy plans
  • Paid vacation, personal time, floating holiday, plus sick days. Unused vacation and sick time rolls over
  • Short-term and long-term disability, life, and AD&D insurance
  • Flexible spending accounts
  • You can earn up to $500 annually by participating in our Wellness Incentive Programs. These dollars will be deposited into a health reimbursement account (HRA), which can be used toward eligible health care expenses
  • Tuition reimbursement $5000, must be employed 1 year to be eligible
  • Employee assistance program
  • Voluntary benefits like accident coverage, critical illness, LegalShield, and Identify Theft

 

Role Summary

To provide administrative and paraprofessional legal support to City of Ann Arbor attorneys. A skilled position that deals with a high volume of important matters and that requires specialized training, knowledge and experience in the legal field.

 

Duties

Incumbent may be responsible for, but not limited to, the following duties:

Essential Duties

  • Provides assistance to attorneys in maintaining, tracking and indexing legal files
  • Prepares City ordinance amendments, resolutions and memos for City Council
  • Composes letters and memos
  • Reviews contracts and business documents
  • Assists attorneys with legal research and due diligence
  • Manages and organizes work flow and documents for at least three attorneys
  • Prepares litigation pleadings and files documents with court
  • Reviews office documents to determine appropriate placement in filing system and makes appropriate entries into CityLaw document management system; creates and organizes files; files documents
  • Opens, logs and distributes mail as needed
  • Screens telephone calls
  • Generates reports and spreadsheets as requested
  • Calendars and schedules meetings
  • Collegiality with attorneys, staff, Council and the public
  • Maintains absolute confidentiality

 

Related Work

Other duties as assigned

Knowledge of: (position requirements at entry)

  • Legal terminology and formats
  • State and federal litigation procedure
  • Legal procedures, court rules, and filing processes and requirements
  • MS Office
  • Standard office procedures
  • English grammar, composition, report and correspondence composition
  • The use of standard office equipment
  • Research utilizing WestlawNext, WestlawClear and Lexis
  • Understanding of a wide range of civil law doctrines

Skills and Ability to :(position requirements at entry)

  • Operate office equipment including computers, fax machines, telephones and copiers
  • Demonstrate excellent computer software skills, including word processing, e-mail, spreadsheets and databases
  • Demonstrate excellent written and verbal communication skills
  • Demonstrate excellent customer service skills, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
  • Problem solve, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
  • Demonstrate excellent communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public
  • Demonstrate excellent organizational skills
  • Demonstrate excellent time management skills
  • Plan and prioritize work
  • Exercise sound judgment and decision making - consider the relative costs and benefits of potential actions to choose the appropriate one
  • Demonstrate active learning - understanding the implications of new information for both current and future problem solving and decision-making
  • Maintain Michigan Tax Tribunal files

Other

  • Integrity
  • Sense of humor
  • Initiative
  • Professional image and demeanor
  • Team player
  • Attention to detail
  • Dependability
  • Cooperation
  • Ability to work independently
  • Ability to cope with stress 

 

Equipment

Computer and software applications, e-fax copier, telephone, calculator and other miscellaneous office equipment.

 

Training and Experience (position requirements at entry)

Required:

  • Bachelor's degree in business administration, criminal justice, political science, legal or a related field
  • At least three years of direct experience in a municipal government office (similar to the Ann Arbor City Attorney's Office)
  • Experience working as a legal assistant directly with three or more attorneys
  • Familiarity with Windows 10 and Office 365
  • Familiarity with legal proceedings, filing requirements both hard copy and online, legal terminology and format
  • Familiarity with or ability to learn and use other City software such as Legistar, Logos, Citrix (parking tickets), Cogsdale (water billing), LARA corporation search, etc.

Preferred:

  • Juris Doctor (J.D.) Degree
  • Michigan Notary Public

Licensing Requirements (position requirements at entry)

None

Physical Requirements

The physical demands described here are representative of those that may be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Positions in this class typically require: reaching, lifting, grasping and repetitive motions.

Individual must be able to either hear, talk, or see.

Move and lift light objects less than 20 lbs. such as mail, files, and supplies. Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.

 

EEO:

We are proud of our diverse workforce and our commitment to equal opportunity.  We do not discriminate on the basis of actual or perceived age, arrest record, color, disability, educational association, familial status, family responsibilities, gender expression, gender identity, genetic information, height, HIV status, marital status, national origin, political beliefs, race, religion, sex, sexual orientation, source of income, veteran status, victim of domestic violence or stalking, or weight in any aspect of our hiring or employment process. The City of Ann Arbor has earned a perfect score on the Human Rights Campaign Foundation's Municipal Equality Index (MEI), which assesses lesbian, gay, bisexual, transgender and queer equality in more than 500 cities across the nation.

 

City of Ann Arbor
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