City of Ann Arbor
  • Engineering
  • Ann Arbor, MI, USA
  • 12.89
  • Hourly
  • Part Time

Document Record Maintenance - Temp

Nature of Work:  To perform a wide range of routine and non-routine general office duties and maintain documents for Public Services Area. including; deciphering categorization, scanning, adding keywords, data entry, filing, collecting and purging files for Engineering and Systems Planning.

Job responsibilities include scanning a wide variety of engineering and management documents in a customized document management database and archiving physical files according to procedures; Additional responsibilities also include administrative tasks such helping customers who need help from project management and assisting with mailings.

Required Qualifications: Must have a High School Diploma/GED. Must be able to maintain confidentiality and accuracy; demonstrate outstanding customer service to the public as well as other City co-workers; demonstrate well-developed organizational and time management skills, demonstrate clear, concise verbal and written communication; office information technology; coordinate multiple duties; meet deadlines under pressure timely and accurately. Demonstrate the ability to follow Standard Operating Procedures with guidance from Supervisors.  Must be able to work under pressure.

Desired Qualifications: Associate's Degree or currently attending a college or university.  1-2 years of experience in an office environment managing, scanning, and archiving documents.  1 year of customer service experience.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Positions in this class typically require: reaching, lifting, pushing, pulling, grasping, talking, hearing, seeing and repetitive motions.

Move and lift light objects less than 20 pounds such as mail, files and supplies. Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.

Sedentary Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. 

This position will last no more than 10 months and shall not exceed 29 hours per week.

EEO: We are proud of our diverse workforce and our commitment to equal opportunity.  We do not discriminate on the basis of actual or perceived age, arrest record, color, disability, educational association, familial status, family responsibilities, gender expression, gender identity, genetic information, height, HIV status, marital status, national origin, political beliefs, race, religion, sex, sexual orientation, source of income, veteran status, victim of domestic violence or stalking, or weight in any aspect of our hiring or employment process. The City of Ann Arbor has earned a perfect score on the Human Rights Campaign Foundation's Municipal Equality Index (MEI), which assesses lesbian, gay, bisexual, transgender and queer equality in more than 500 cities across the nation.

Related Titles: Administrative Assistant, Office Assistant, Office Clerk, Office Manager, File Clerk, Office Support.

City of Ann Arbor
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