City of Ann Arbor
  • Fire
  • Ann Arbor, MI, USA
  • 12.89
  • Hourly
  • Temporary-Benefits Eligible

Temporary Position Posting

Fire Prevention

 

 

Essential Duties:

 

This position will provide administrative support for the Fire Prevention Bureau and may be assigned the following activities/responsibility:

  • Maintain all electric and hard copy documents handled within the Fire Prevention and Fire Training divisions
  • Field telephone calls and direct or answer questions appropriately
  • Assist in scheduling public education events
  • Assist in scheduling inspections
  • Assist in scheduling water flow tests
  • Organize and assist in filling and updating training data
  • Greet and assist visitors
  • Manage and create word processing documents
  • File and Fax documentation
  • Manage Firefighter Right To Know data and Emergency Hazard Site data within a third party, State of Michigan software package
  • Mail inspection reports and violations
  • Invoice inspections
  • Organize and deploy mail for the Fire Prevention Bureau
  • Assist with specific programs and projects as directed including special community events
  • May be asked to assist and fill in as the Fire Department's Management Assistant

 

Required Qualifications:

  • Associate's degree
  • At least 2 years of proven administrative support with experience in all general office procedures and practices
  • Must be able to maintain confidentiality and accuracy; demonstrate outstanding customer service; demonstrate well-developed organizational and time management skills, demonstrate clear, concise verbal and written communication; office information technology; coordinate multiple duties; meet deadlines under pressure timely and accurately
  • Must have previous timekeeping and payables experience
  • Microsoft Word, Outlook, Publisher, Power Point (Candidate will be tested)
  • Able to successfully complete a thorough criminal background check

 

Preferred Qualifications:

  • Bachelor's degree
  • Previous experience working within a fire department or fire prevention

 

Physical Requirements:

The physical demands described here are representative to those that must be met by and employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

 

Positions in this class typically require: reaching, lifting, pushing, pulling, grasping, talking, hearing, seeing and repetitive motions.

Move and lift light objects less than 20 pounds such as mail, files and supplies. Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.

Sedentary Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time.

 

EEO:

 

We are proud of our diverse workforce and our commitment to equal opportunity.  We do not discriminate on the basis of actual or perceived age, arrest record, color, disability, educational association, familial status, family responsibilities, gender expression, gender identity, genetic information, height, HIV status, marital status, national origin, political beliefs, race, religion, sex, sexual orientation, source of income, veteran status, victim of domestic violence or stalking, or weight in any aspect of our hiring or employment process. The City of Ann Arbor has earned a perfect score on the Human Rights Campaign Foundation's Municipal Equality Index (MEI), which assesses lesbian, gay, bisexual, transgender and queer equality in more than 500 cities across the nation.

 

City of Ann Arbor
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